Office Art

2007+ choices

Office 2007+ uses OfficeArt to format text boxes, graphics and pictures.

It's available in Word, Excel , and PowerPoint, but it is most active in PowerPoint and Excel.

Here's a description:

Office PPT Art



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Bad Typography

Ugly when you look close

"From the company that popularized Arial, here are three examples of bad typography in Microsoft Word.
Bad typesetting in Word finds its way into résumés, business plans, research papers, government documents, even published books.
These small inconsistencies and imperfections may be un-noticeable in small doses, but paragraph-after-paragraph they stack up-resulting in ugly, visually in-cohesive documents.
Word isn’t for professional typography work, but that's no excuse for these typography sins.

Arial:



Garamond



Here's one that shows it can be done right:

BatangChe





Examples of Bad Typography


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Create a Template

More of a good thing

After putting together the ultimate proposal, or dunning notice, you can save the document as a template so that you don't have to re-invent the whole thing.

Here's how to do it in Word 2007-13.
(Earlier versions also use "Save As")

1. Click the Microsoft Office Button , and then click Open.
   
   
2. Open the document that you want.
   Make the changes that you want to appear in all new documents that you base on the template.
   
   
3. Click the Microsoft Office Button , and then click Save As.
   
   
4. In the Save As dialog box, click Templates if your computer is running Windows or Vista, or click Trusted Templates if your computer is running Windows XP.
   
   
5. Give the new template a file name, select Word Template in the Save As type list, and then click Save.

Note You can also save the template as a Word Macro-Enabled Template (.dotm file) or a Word 97-2003 Template (.dot file).

Create a new template

Also:
Templates are digital stencils  


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Use the Ruler

Measure by Measure

Here is an article that explores the use of Word's Rulers.

About the only thing I don't see is that you can bring up the Page Setup dialog box by double clicking in the dark area of the ruler that indicates the margin.

Once again this tip comes from the Microsoft Word MVP site:

Ruler of all you survey:
How to make the best use of Word's rulers

Here's the spot to click to show rulers in Word 2007-13:




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Continued

More to come

You can place the word "More" or "Continued" at the bottom of every page except the last one.
The field, for those of you who know how to use them is:

{ IF { PAGE } = { NUMPAGES } "" "more" }

You can't just type in the brackets, you must use Insert>Field or Ctrl+F9.

Here is a more sophisticated formula:

{ IF { PAGE } < { NUMPAGES } "Continued on page {={PAGE} + 1}" "Last Page"}

Also see the Word MVP site:

How to control the page numbering in a Word document


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And Then There Was Word

Remember the past

As one writer put it:

"Before the development of personal computers and word processing software, documents were produced on typewriters."

Chris Pratley, a Microsoft Program Manager, started with the Excel team in 1994 and then worked with the Word team. He has written about the early days:
Let's talk about Word


Also see:
WordStar Resource Site
(Includes a WordStar emulator for Word)


And:
In Search of Stupidity


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5 Tips

A few useful ideas

"If you use Word in your daily work, a few simple tips will help you save an hour of your time per week, maybe more. Best of all, these tips are so easy to use that you can put them to work immediately upon finishing this article. Yes, they are that easy to use!"

• Let Word type names and other words and phrases for you
  
  
• Let Word insert your favorite text or graphics
  
  
• Let Word type information about your documents
  
  
• Let Word alphabetize lists for you
  
  
• Change the way Word works

5 Time-Saving Tips


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Keyboard Shortcuts

Extra pilcrows?

Here is a list of keyboard shortcuts I once or never knew.

The one that struck me was:

Ctrl Alt K — Remove extraneous paragraph marks.

This removes doubled pilcrows (¶¶).

Word-Tips

• Alt F6 — Swap open documents
  
• Alt Shift D — Insert date
  
• Alt Shift Up/Down — Move table rows or paragraphs up or down
  
• Shift F5 — Go back to last position
  
• Shift F3 — Change case
  
• Ctrl Space — Remove direct formatting
  
• Ctrl Q — Remove paragraph formatting
  
• Ctrl Shift N — Apply Normal style
  
• Ctrl Y — Repeat action
  
• Ctrl ] — increase font size by 1pt
  
• Ctrl [ — decrease font size by 1pt
  
• Ctrl Shift > — Increase font to next size up
  
• Ctrl Shift < — Decrease font to next size down

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Indent Code

Realign a bunch

Indenting blocks of VBA code, such as statements within loops or If...Then statements, makes reading a procedure much easier.

You probably indent a code statement using the [Tab] key, and outdent by using [Shift][Tab].

However, you may not be aware that the [Tab] and [Shift][Tab] techniques also work when multiple code lines are selected.

The Visual Basic Editor also provides Indent and Outdent buttons on the Edit toolbar that allow you to easily reposition blocks of code.


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Convert List Numbers to Text

Pesky lists

Applying the list numbering style to paragraphs is easy. The problem is that if the style is removed, the numbers disappear as well.

The same thing is true with bullets.

The following macro will change the list numbers and LISTNUM fields to text and the bullets to a symbol font.

Sub NoAutoNum()
ActiveDocument.ConvertNumbersToText
End Sub

You can now do such things as individually format numbers and bullets.
The action is not reversible, so either use Undo right away, or use it on a copy of the original.

ConvertNumbersToText


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Folder Tree

DOS is back

"To find out how many folders there are on your hard disk, you can open a Command Prompt and use the Tree command. You'll get a very nice looking graphical tree structure showing all the folders on your hard disk.

The only problem is that the display will scroll by your screen so fast and exceed the buffer size, so you'll never be able to see it."

Import Tree command into Word

(Open Command Prompt as Administrator. Rather than "Insert>File", open the file with Word and choose the MS-DOS format))



Tree command


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Slashed Zero

Oh!

ø

There is a discussion of the slashed zero at:
How to Insert a Slashed Zero (0 Overlaid with a /)

You can also download the Monaco font that has a slashed ø
(Monaco is an embeddable font)

Andale.ttf (Mono) has a dotted 0

Seagullscientific.com has a font called Crystal

Windows has a free font editor. Type eudcedit on the Start>Run line.
Vic Laurie has a description of the Private Character Editor- Eudcedit

You could also use the EQ field to create a strike through and assign it to an AutoCorrect entry.

{EQ \o (0,/)}

The easiest is, probably Alt+0216 or Alt+0248 It's a Latin "oh" with stroke, but it looks close.

The HTML character code is &oslash; ø


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Zeros - Before and After

Nothing's a problem

"When you import data into Microsoft Access, trailing zeros may be lost. This will happen when you import data that is formatted to show these zeros, but where the zeros are not actually part of the data.
For example, in a Microsoft Excel workbook, you can format the number 1234 so that it will be displayed as 1234.000. When you import this workbook into a Microsoft Access table, the number will be displayed as 1234.
This article shows you how to preserve trailing zeros when you import data into Microsoft Access."

How to Preserve Trailing Zeros When Importing Data
Also:

Word — Decimal Point or Trailing Zeros Missing When You Merge Microsoft Access Database

Excel — Using a Custom Number Format to Display Leading Zeros


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Document Panes

Divided Doc

To divide the view of a document into panes, use the tiny divider mark in the upper-right corner of the document window.

It's above the up arrow at the top of the vertical scroll bar at the right side of the window.

Click on the marker and drag it to where you want the document window divided.

The size of the panes can be adjusted by dragging the divider up or down.

You can look at the top and bottom at the same time, or have one pane in Page View and the other in Outline View

Double click the marker to return to the full view.


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Link to Word

Excel to Word connection

The Insert Hyperlink dialog will allow you to link to any file.

To link to a particular bookmark in a Word document, you can specify the bookmark by adding it yourself, adding a # (pound sign) plus the bookmark name to the path and file name.

C:\My Documents\MyDocument.doc#MyBookmark

To link to a page in a Word document, add a pound sign and the page number after the document path and file name:

C:\My Documents\MyDocument.doc#4

See Jon Peltier's hyperlink collection:
Hyperlinks


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Equations = Word 2007, 2010, 2013 and 2016

Real text

Remember, back in the old days of pre-2007-10 Word. Equations were a pain. Messy to set up with the Equation Editor and difficult to edit and reformat.


Brace {yourself} there have been changes.

• Equations are regular Word text (not objects), so they're integrated with regular Word formatting.
  
  
• High-quality display and typography: we're using TeX standards and a brand-new Math Font to produce great-looking equations
  
  
• Two input methods: UI and Linear Format (keyboard syntax)
  
  
• MathML support: now you can write an equation in Word, paste it into a calculating or graphing application, and get results!

Equation Demo
 
Equations in Word 2007, 2010, 2013 and 2016


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Footnote Customization

Line it out

In Normal View:

1. Go to View>Footnotes.
   
   
2. Click the All Footnotes box arrow, and select Footnote Separator from the drop-down list.
   
   
3. Click on the existing separator line and delete it.
   
   
4. Go to Format>Borders And Shading.
   
   
5. On the Borders tab, select the border you want.
   
   
6. Select the color you want.
   
   
7. Click OK.

You will see the new separator line for your footnote will appear in Print Layout or Print Preview.

Also:
Footnote FAQ


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Translate on the Fly

Translate Text

Ahora usted puede exhibir un grado de la sofisticación que excede tu conocimiento


On the Tools menu, click Research.

1. In the Search for list, select Translation.
   
2. To change the languages used for translation, in the Research task pane, under Translation, select the languages you want to translate from and to.

Do one of the following:

• To translate a specific word, press ALT and click a word. The results appear under Translation in the Research task pane.
  
• To translate a short sentence, select the words, and then press ALT and click the selection. The results appear in the Research task pane under Translation.
  
• To translate a whole document, in the Research task pane, under Translation, click Translate whole document A translation of your document appears in your Web browser
  
• To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching .

Also see:

• Babel Fish
  
• Google Language Tools
• LangToLang.com
  
• Promt Online Translator
  
• Foreignword.com

Speaking of translating a fly, here's another kind of translation: BzzzPeek A collection of 'onomatopoeia' from around the world using sound recordings from native speakers imitating the sounds of mainly animals and vehicles.


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Numbers to Words

Cardinal numbers

Word can format numbers in several ways when they are represented by field codes. The DollarText field code is one choice.

Press Ctrl-F9 to insert a pair of field-code delimiters, which resemble boldface curly brackets {}. (The brackets can not be entered directly from the keyboard).

Between the field-code delimiters, enter = followed by the number. Then append the DollarText field switch. The result should look like this:

{ =34,582.13 \*DollarText \*Firstcap }
There are spaces in the field. Here is how it should be entered:
{space=34,582.13space\*DollarTextspace
\*Firstcapspace}

Right-click on the field and choose Update Field. You should now see the number spelled out in words:

Thirty-four thousand five hundred eighty-two dollars and 13/100.

Word provides some other numeric field codes. Here are a few of the more useful ones:

{ =42 \*CardText } - forty-two
(Spell our page numbers with a fields like this { PAGE \*CardText \*Caps } )

{ =42 \*OrdText } - forty-second

{ =42 \*Ordinal } - 42nd

{ =42 \*ROMAN } - XLII

KB article:

How to Use DollarText to Convert Numbers to Cardinal Text

and:

Microsoft Word - General Switches for Field Codes

For Access see:
Access - Numbers to Words

To create Cardinal numbers in Excel see:
Excel - Numbers to Words


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Select Text

Pick a word

• If you double click on a word, it will be selected.
  Triple click and you will select the paragraph.
  
  
• If you hold down the CTRL key and click, you will select a sentence.
  (Word is looking for a period, so it will also stop after the period in "Mr. Smith")
  
  
  
• Move the mouse pointer to the left side of the document. It will change to a NE (upper left) pointing arrow.
  
  
  • Click once and a line is selected; a line, not just a sentence.
    
    
  • Click twice to select the paragraph.
    
    
  • Click three times and the entire document will be selected.
    
  
  
• Place the insertion point where you want the selection to begin, press F8, and use the arrow keys on the keyboard to highlight the selection. Press Esc to end the extended selection.
  
  
• Click to the left of the first word you want selected. Hold down the Shift key and click to the right of the end of the selection.
  
  
• Hold down the ALT key and drag down to select a "column"; perhaps the first two characters that precede a list of items.
  
  

Also:
See this link for a way to enter text for testing

Also:
Selecting Text from Word Tips.


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