Friday, May 19, 2017

Open 2010-2007 in 200-2003

Not everyone is going to jump at once


How to open and to save Word 2007, Excel 2007, and PowerPoint 2007 files in earlier versions of Office
Microsoft Office Word, Microsoft Office Excel, and Microsoft Office PowerPoint versions 2000 through 2003 cannot natively open documents that are stored in the Office Open XML Formats in 2007 Microsoft Office programs.

You can install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats to open or to save 2007 Office files.

Microsoft Office XP and 2003
Word, Excel, and PowerPoint

After you install the Compatibility Pack, you can use your existing version of Word, Excel, and PowerPoint to open, edit, and save the file formats that are new to Word 2007, Excel 2007, or PowerPoint 2007. For example:
  • You can open Word, Excel, or PowerPoint 2007 files by double-clicking them exactly as you do with your existing Word, Excel, and PowerPoint presentation(s).
  • You can save Word, Excel, or PowerPoint 2007 files by clicking the Save button in your version of Word, Excel, or PowerPoint.
Microsoft Office 2000
Word, Excel, and PowerPoint
Word 2000
  • After you install the Compatibility Pack, you can open, edit, and save the document file formats that are new to Word 2007 within Word 2000.
  • You can open files in the formats that are new to Word 2007 by double-clicking the files.
  • You can save files in the formats that are new to Word 2007 by clicking Save in Word 2000.
Excel 2000 and PowerPoint 2000
  • After you install the Compatibility Pack, you can open and save the file formats that are new to Excel 2007 and to PowerPoint 2007 from the Microsoft Windows operating system.
  • You can open files in the formats that are new to Excel 2007 and to PowerPoint 2007 by double-clicking the file on the desktop, in the My Documents folder, or in Microsoft Windows Explorer.
  • You can save files in the formats that are new to Excel 2007 and to PowerPoint 2007 by right-clicking an Excel 2000 file or a PowerPoint 2000 file and then clicking Save As.
Compatibility Pack Functions

Compatibility Pack Download



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Monday, May 15, 2017

Calendar Control

Click for Date



Office is full of ActiveX controls that provide extra gadgets in applications. One of these devices is a functioning calendar selection tool.

"Did you ever need to check a date before you typed it into a document?

This tutorial shows you how to create a pop-up calendar using the Microsoft ActiveX Calendar Control that is installed with Office.

You will be able to call up the calendar with a keyboard shortcut, from a toolbar button or menu, or from the right-click context menu.

When you select a date, it is automatically entered into your document at the insertion point."


A Pop-up Calendar for Word

Martin Green


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Saturday, May 13, 2017

Update the FUI Ribbon

Let the add-ins begin


It is said that the Office 2007 Graphical User Interface Ribbon cannot be as easily changed or modified like it has been in previous versions.

This may be partially true, but not all is lost.

Here is some information from the equine's mouth:


Learn how to customize the Ribbon user interface (UI) in the 2007+ Microsoft Office release. Also learn how new features in Microsoft Visual Studio 2005 Tools for the 2007+ Microsoft Office System support RAD development of Ribbon customization. (40 printed pages)

Customizing the Office Ribbon


Monsieurs MS also have a downloadable spreadsheets with the Control IDs. There are files for 2003 as well.

Lists of Control IDs


2007 Office System Add-In: Icons Gallery

2013 Icons Gallery



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Tuesday, May 09, 2017

Look for Bullets

Find lists


Unless you have used a style to create a bulleted list, it is difficult to search for them.

This macro locates any bulleted list (wdListBullet) in your document.


Sub FindBullet()
Dim rngTarget As Word.Range
Dim oPara As Word.Paragraph

Set rngTarget = Selection.Range
With rngTarget
Call .Collapse(wdCollapseEnd)
.End = ActiveDocument.Range.End

For Each oPara In .Paragraphs
If oPara.Range.ListFormat.ListType = _
WdListType.wdListBullet Then
oPara.Range.Select
Exit For
End If
Next
End With
End Sub

Other choices might be:
wdListListNumOnly
ListNum fields that can be used in the body of a paragraph.

wdListMixedNumbering
Mixed numeric list.

wdListNoNumbering
List with no bullets, numbering, or outlining.

wdListOutlineNumbering
Outlined list.

wdListPictureBullet
Picture bulleted list.

wdListSimpleNumbering
Simple numeric list.



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Wednesday, May 03, 2017

Font Properties Plus

Everything you need to know


To embed a font in a document or slide show so it can be displayed on any other machine, the font must support that action. The standard Windows properties statement does not show all the needed information.

The bottom of this illustration shows the standard information shown when you right-click a font file, and choose properties. The two views at the top are what appear when the Microsoft Font properties extension is installed.


Font Properties

If you right click on a font file in Windows its basic properties are displayed. The Font properties extension adds several new property tabs to this properties dialog box. These include information relating to font origination and copyright, the type sizes to which hinting and smoothing are applied, and the code pages supported by extended character sets.

It also will tell you if the font can be embedded and/or edited in a document.



Protected
The font may not be embedded, copied, or modified. If you use a protected font in a document and if the document is opened on a computer that does not have the font installed on it, a font substitution occurs. Word substitutes the closest font available on the computer for the missing protected font.
Print/Preview
The font is embedded and temporarily loaded on the target computer. Documents that contain print/preview fonts must be opened read-only, and no edits are stored in the document. Embedding a font of this nature has the least impact on file size increase.
Editable
The font behaves just like the print/preview fonts, except that you may also apply the font to other text in the same document.
Installable
The font is installed on the target computer permanently when you open the document. This allows you to use the new fonts as if you installed the fonts directly into Windows yourself. This type of embedded font has the greatest impact on file size because the entire font or fonts are included with the document.


Versionand Features tabs
The Version tab includes version and date information. The Features tab describes the font in terms of number of glyphs, number of kerning pairs, the possible existence of a euro symbol and the presence of embedded bitmaps within the font.

Linkstab
If a font doesn't include a Web site URL, but does include a 'vendor ID code' a link will be provided to Microsoft's font vendor database.

Font properties extension, version 2.3
(32-bit only)


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Monday, April 24, 2017

Large Documents

Plan ahead


Jack M. Lyon has prepared a list of steps to be considered when working with large documents:
"I can't leave the topic of typesetting without explaining some of the things I learned on the last book I typeset--in Microsoft Word. The book had more than 400 pages and several hundred footnotes, and Word would have handled it better if I'd been more particular about the following:"

Typesetting Tips for Word


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Sunday, April 16, 2017

Work that Menu

List of project docs


A collection of tips including:

Word (pre-07) allows you to add a menu to the toolbar that can keep a list of papers you're working on:


  1. Go to Tools>Customize.
  2. Click the Commands tab.
  3. Under the list of Categories, click Built-in menus.
  4. Under the list of Commands, locate and drag the Work menu to your toolbar.
  5. Click Close

Work Menu

In Word 2007+, you can see a list of 50 recently used documents when you click the Office logo. If you don't want them to drop off the list, they can be pinned.


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Saturday, April 08, 2017

Spell Checker Update

Word 2007+

A discussion of how Spell Checker works and how it has improved over the years.

Support.Office.com


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Friday, March 24, 2017

Calculating Time

Using EditTime field

Word keeps track of the time you spend editing. You can use this to figure out how to bill your time.

Paul McFedries


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Friday, March 10, 2017

Click and Type

Custom fields


It’s often useful to create “click-and-type” text placeholders. The idea is that you click the placeholder, and then you type the required text.

WordRibbon.Tips.net


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Saturday, March 04, 2017

Friday, February 24, 2017

Charts and Tables

Q&A

Word 2007-13 handles charts in a different manner than previously. The Excel Charting program is used instead of MSGraph.

Word Ribbon Tips


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Thursday, February 16, 2017

Style Sets

Formatting collections

Here is a tutorial about Style sets. You can develop and reuse your own collection of font/attribute choices.

How to use:


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Thursday, February 09, 2017

Language Formatting

Spell Check

When you use another language in your document, the spell checker will find errors in the text.
To avoid that, format the words with a language style.

TechRepublic.com


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Tuesday, January 31, 2017

Code Copy

Excel to Word

You can select, copy, and paste to put Excel data into a Word document, but this piece of VBA automates to process.


VBAExpress.com


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Sunday, January 29, 2017

Drag Query to Word

Drop in

Rather than duplicate the effort, an Access query can be dragged into a Word document.

TechRepublic.com


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Saturday, January 28, 2017

Quick Parts

Reusable

Word 2007+ uses the term Quick Parts for Building Blocks.
You can use any kind of content, including pictures, tables, document properties, hyperlinks, and more to create a building block.

Blogs.MSDN.com


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Friday, January 20, 2017

Make Templates

How to

This link tells what you need to know to create templates for your own or organizational use.

Office.Microsoft.com


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Saturday, January 14, 2017

Line Numbers

Count them all


  1. In Word, click Page Layout (File > Page Setup).

  2. Click Line Numbers.

  3. Choose Line Numbering Options.

  4. Click Line Numbering . . . .

  5. Put a check in the box labeled "Add line numbering."

  6. Set "Start at" to 1, "From text" to "Auto," and "Count by" to 1.

  7. Under "Numbering" select "Restart each page."

  8. Click OK.

  9. Click OK.

  10. Make sure you're looking at Print Layout.




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Saturday, January 07, 2017

Saturday, December 31, 2016

Autofit Table

Fit to page

Select the table and right-click.
Scroll to Autofit and then select AutoFit to Window.

Word will automatically adjust the table width to any margin or page orientation changes.

Here are some more table fit suggestions:

TechRepublic.com


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Saturday, December 24, 2016

Tuesday, December 20, 2016

Monday, December 19, 2016

Last Doc Shortcut

Back Quick

"A separate shortcut with a special switch that will open the last document that was open in Word."

Last Document


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Saturday, December 17, 2016

Move Up the Page

The old fingers walking trick

If you want to move words, paragraphs, bullets, up or down the keyboard shortcut is Shift+Alt + Up/Down/ arrow.


HowtoGeek.com


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Friday, December 09, 2016

Multiple-Choice Template

A, B, or C

A template for creating a test paper.
Multiple-choice test or survey kit:

MSDN.com


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Friday, November 25, 2016

Thursday, November 17, 2016

Auto Backup

Beep, beep


Automatically creates backups on every save.


AutoHistory: Every time you save your document (and something has changed), a backup (of the history) is created.

AutoHistory


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Wednesday, November 09, 2016

Sources

Citations, Bibliographies, Equations, References

When putting together a research paper, one is expected to quote authorities.
Word can make it possible:

Final Paper Time


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Tuesday, November 01, 2016

Hidden Data

Secrets revealed

Ed Bott has a discussion on Metadata. That information, such as names and notes, which is hidden in Word documents.

MrBLaw


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Monday, October 24, 2016

Word Features

New or reacquaint

2007 came up with a number of new and improved features. Most are the same in 2010-13.
Here's a description of some built in tools.

Beyond the Ribbon


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