Creating sequentially numbered documents

Sub AutoNew()
Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order")
If Order = "" Then
Order = 1
Else
Order = Order + 1
End If
System.PrivateProfileString("C:\Settings.txt", "MacroSettings", "Order") = Order
ActiveDocument.Bookmarks("Order").Range.InsertBefore Format(Order, "00#")
ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#")
End Sub 

Labels: Customize, Documents, Fields, Formatting, Macros, Reference, Tips, Tutorials, VBA

Your own #10

"One of the advantages to using Microsoft Exchange or Microsoft Outlook is the ability to use information from the Address Book in Microsoft Word documents. Exactly how to do it, though, isn't obvious. The key is an AutoText entry called AddressLayout. This article shows you how to change this entry and how to add an Insert Address button to the Word toolbar."

"USAGE NOTE The word envelope was borrowed into English from French during the early 18th century, and the first syllable acquired the pronunciation (on) as an approximation to the nasalized French pronunciation. Other similar words borrowed from French in the modern period include envoy (17th century), encore, ennui, ensemble, entree (18th century), entourage, and entrepreneur (19th century). Most retain their pseudo-French pronunciations, with the exception of envoy, which, like envelope, is mainly pronounced with (en) now."

Labels: Customize, Documents, General, Templates, Tips, Tutorials

Clean it up

Labels: Customize, Documents, General, Reference, Tips

More typography

Kerning

Adjusting (increasing or decreasing) the space between adjoining type characters.

Kearning pair

Two adjoining type characters to which a particular kearning value is applied.

Kearning value

The space between two adjoining type characters. This value is usually measured in em.

1. Select the text you want to change.
   
2. On the Format menu, click Font, and then click the Character Spacing tab.
   
3. Do one of the following:
   
   • Expand or condense space evenly between all the selected characters
     
     Click Expanded or Condensed in the Spacing box, and then specify how much space you want in the By box.
     
     
   • Kern characters that are above a particular point size
     
     Select the Kerning for fonts check box, and then enter the point size in the Points and above box.

Labels: Fonts, Formatting, General, Reference, Tips, Tutorials

Labels: Merge, Reference, Tips, Tutorials

Custom layout

Labels: Customize, Fields, General, Reference, Tips, Tutorials

List maker

1. Open Word.
   
2. Use Alt+F11 to open the Visual Basic editor.
   
3. Choose Insert>Module from the Menu.
   
4. Copy and Paste this code in the module.
   
5. Return to Word and go to: Tools>Macro>Macros.
6. Select and run "InstalledFonts".

Sub InstalledFonts()

Dim F As Integer
Dim InstalledFonts As Table

 'Open a fresh document

Set FreshDoc = Documents.Add

'Create a table and define the header

Set InstalledFonts = FreshDoc.Tables.Add(Selection.Range, FontNames.Count + 1, 2)
With InstalledFonts
.Borders.Enable = False
.Cell(1, 1).Range.Font.Name = "Arial"
.Cell(1, 1).Range.Font.Bold = 1
.Cell(1, 1).Range.InsertAfter "Font Name"
.Cell(1, 2).Range.Font.Bold = 1
.Cell(1, 2).Range.InsertAfter "Example"
End With

'Loop through all the fonts and add them to the table

For F = 1 To FontNames.Count
With InstalledFonts
.Cell(F + 1, 1).Range.Font.Name = "Arial"
.Cell(F + 1, 1).Range.Font.Size = 10
.Cell(F + 1, 1).Range.InsertAfter FontNames(F)
.Cell(F + 1, 2).Range.Font.Name = FontNames(F)
.Cell(F + 1, 2).Range.Font.Size = 10
.Cell(F + 1, 2).Range.InsertAfter "ABCDEFG abcdefg 1234567890 &$@"
End With
Next F
'Sort the names of the fonts

InstalledFonts.Sort SortOrder:=wdSortOrderAscending

End Sub

Labels: Fonts, Reference, Tips, VBA

Publisher/Word

..."Word is ubiquitous. If you buy a new computer, chances are good that it will come with some version of Office or Works Suite (which includes Word) installed. Word is a powerful word processing program that incorporates many of the features of a page layout application, but there are times when a page layout or desktop publishing application is what is needed. If you are using the Small Business Edition of Office 97 or Office 2007-10, Professional, or Ultimate, you have such a program: Microsoft Publisher.

...even if you use only Word, Publisher can be useful to you. Because once upon a time, at least, it came with an excellent manual. The Microsoft Publisher 97 Companion is a 328-page book (compare this to the 19 pages devoted to Publisher in Discovering Microsoft Office 2000 Premium and Professional), and it contains much material that can be equally helpful to Word users.

For example, the chapter "The Look of Words" discusses what fonts are, how to choose them, and how to get the most from them. The following tips, guidelines, and rules of thumb are excerpted from that chapter [with some comments interspersed]. We have not attempted to reproduce all the illustrations that appear in the actual manual, but even the text alone is helpful."

Labels: Formatting, Tips, Tutorials

M-N-Hyphen

There are three kinds of dashes, each a bit longer than the other.
You don't need to put spaces before or after dashes (in the US).

Use the hyphen (-) for hyphenating words.

Use the en dash (–) where you would use "to," as in "business hours are 10 A.M. – 5 P.M.," in a range of numbers (pages 17–25), or to link certain compound adjectives like "the Tokyo–Hong Kong flight" or "anti–blood clotting serum."

Use the em dash (—) instead of parentheses—as is done here—to set off a parenthetical phrase. On the typewriter, two hyphens stood in for this dash.

Labels: Customize, Documents, Formatting, General, Reference, Shortcuts, Tips

Stick it in Word

Labels: Customize, General, Inserts, Reference, Tips

Without reservations

Labels: Reference, Tables, Tips, Tutorials

CAPS - No - caps

Labels: Formatting, General, Reference, Tips, Tutorials

Clean up tools

"When you save Web pages format with Microsoft Word, additional tags are added so that you can continue to use the full functionality of Word to edit your content.

To reduce the size of Web pages, you can save them in filtered HTML. Filtered format removes Microsoft Office-specific tags. If you save in filtered HTML and then reopen the file in Office programs, text and general appearance will be preserved, but some features may work differently.

If you reopen a Web page in Word that you saved in filtered HTML, your text and general appearance are preserved, but you may not be able to use certain Word features in the usual way to edit your files. For example, the appearance of bulleted or numbered lists is preserved; however, some of the Word functionality associated with lists will not be preserved.

If you will need to edit the file later, you can maintain two files: one in Word format and one in filtered HTML format. You can edit the content in the Word document, save it in Word format for future editing, and then save a copy in filtered HTML format."

Labels: General, Reference, Tips

Make your own stationary

• Holiday party invitation
  
• Holiday menu
  
• Holiday place cards
  
• Holiday stationery
  
• Holiday thank you card (quarter-fold)
  
• Holiday gift certificate

Labels: Templates

A suggestion I don't suggest

1. On the Tools menu, click Options, and then click the Edit tab.
   
2. Under Editing options, select the Keep track of formatting check box, if it is not already selected.
   
3. Under Editing options, select the Mark formatting inconsistencies check box.
   Formatting inconsistencies will be marked with blue, wavy underlines.
   
4. Click OK.
   
5. In your document, right-click the blue, wavy underline where a formatting inconsistency has occurred.
   
6. Do one of the following:
   To correct the inconsistency, click the command that describes the inconsistency.
   To have Word remove the blue, wavy underline and not correct this inconsistency, click Ignore Once.
   To skip all occurrences of the inconsistency in the document, click Ignore Rule.

Labels: Formatting, General, Tips, Troubleshoot

Pre-defined locations

Sub HeaderFooterObject()
Dim MyText As String
MyHeaderText = "This would be your text"
With ActiveDocument.Sections(1)
.Headers(wdHeaderFooterPrimary).Range.Text = MyHeaderText
End With
End Sub

• wdCommentsStory
  
• wdEndnotesStory
  
• wdEvenPagesFooterStory
  
• wdEvenPagesHeaderStory
  
• wdFirstPageFooterStory
  
• wdFirstPageHeaderStory
  
• wdFootnotesStory
  
• wdMainTextStory
  
• wdPrimaryFooterStory
  
• wdPrimaryHeaderStory
  
  and
  
• wdTextFrameStory.

Labels: Documents, Fields, General, Reference, Tips, Tutorials, VBA

Or do you love it?

" This study sought to determine if certain personalities and uses are associated with various fonts. Using an online survey, participants rated the personality of 20 fonts using 15 adjective pairs. In addition, participants viewed the same 20 fonts and selected which uses were most appropriate.

Results suggested that personality traits are indeed attributed to fonts based on their design family (Serif, Sans-Serif, Modern, Monospace, Script/Funny) and are associated with appropriate uses.

Implications of these results to the design of online materials and websites are discussed."

Labels: Fonts, General, Reference

Choose your own location

Word

you can change the default location by going to Tools>Options. On the "File Locations" tab you can modify the storage location.

Excel

Tools>Options. On the "General" tab change the default location.

PowerPoint

uses Tools>Options and the "Save" tab.

Access

Tools>Options and the "General" tab for Databases and Projects

Publisher

Tools>Options "General".

Outlook

will make you take an underground tour into the Registry to change the location to save e-mail attachments.

FrontPage/Expression Web

appears to require the same sort of spelunking.

Labels: Customize, General, Reference, Tips

Twaddle free

"The Federal Government's writing must be in plain language. By using plain language, we send a clear message about what the Government is doing, what it requires, and what services it offers. Plain language saves the Government and the private sector time, effort, and money."

Plain language can be understood by YOUR reader at first reading. It doesn't mean writing for a certain grade level - it means organizing and writing for your reader. Writing in plain language saves time and money for writers and readers.

Plain language matches the needs of the reader with your needs as a writer, resulting in effective and efficient communication. It is effective because the reader can understand the message. It is efficient because the reader can read and understand the message the first time.

Labels: General, Reference, Tips

Demos

Labels: Documents, Formatting, Merge, Tables, Templates, Tips, Tutorials

Order!

1. Make a list of the important words.
   
2. Create a two-column table in a new document.
   
3. In the first column, enter the word or phrase.
   
4. In the second column, enter the index entry
   (If you need a sub-category, type the main entry followed by a colon (:) and then the sub category.)
   
5. Save the file.

Labels: Documents, General, Lists, Reference, Tips, Tutorials

Go back

"When you use Windows Explorer or the desktop to create a new 2007 Microsoft Office file, a new Office file is created in an XML file format (.dox or .xlsx). For example, this behavior occurs when you right-click the desktop, you point to New, and then you click Microsoft Office Word Document. By default, files that you create in the 2007 Office system are in XML file formats.

This article is about how to create legacy Office files, such as .doc files, .xls files, .ppt files, or .mdb files in the 2007 Office system. You can create legacy Office files without opening any Office applications. To do this, you must modify some settings. The modified settings will apply to all the users who log on to the computer."

Labels: Reference

Problem solvers

1. Go to Edit>Replace
   
2. Make sure to include all of your local drives in the search and that "include subfolders" is checked.
   
3. Search for:
   *.tmp
   
4. Then delete all these temp files.
   

1. Use Edit>Find to locate Normal.DOT.
   
2. Rename it (Normal.OLD) or delete it. Word will create a new copy when it restarts.
   

1. Go to Start>Run and type:
   winword.exe /a
   (Note that there is a space before the /a)
   
2. Then press ENTER. This starts Word without any add-ins, global templates, or Normal.DOT.
   Look in Tools>Templates and Add-ins to see if there are any files that can be un-checked.
   

Labels: General, General2007 Tutorials Reference2010Tips, Reference, Troubleshoot

An easier read

Use named arguments for cleaner VBA code.

Most likely, you use positional arguments when working with VBA functions. For instance, to create a message box, you probably use a statement that adheres to the following syntax:

MsgBox(prompt[, buttons] [, title] [, helpfile, context])

MsgBox "Hello World!", , "My Message Box"

MsgBox Title:="My Message Box", _
Prompt:="Hello World!"

Labels: VBA

An Add-in, of course

"To use the add-in, open Word 2007, type Alt-= to create a RichEdit math object, type an equation or expression, and right-click on the equation to see options for solving and graphing within Word."

Labels: Addin, General, Reference, Tips

Custom content

• The curly brackets { } cannot be entered from the key board. Either use Insert>Field, or Ctrl+F9.
  
• Word uses spaces in the If..Then..Else statement.
  
• The last two quote marks "" are "empty" , so nothing will be entered.
  
• Notice the \\ in the path statement. A path is not needed if the Main document is in the same folder as the letters.
  
• To see the field codes, use Alt+F9 to toggle the view on and off.

Labels: Documents, Merge, Reference, Tips, Tutorials

Stop them up front

Labels: Customize, Formatting, General, Reference, Tips, Tutorials

Move the parts.

• Migrating files to the new file format
  
  
• Migrating AutoText entries
  
  
• Migrating customizations
  
  
• Migrating Add-ins
  
  
• Migrating AutoCorrect entries
  
  
• Migrating the data key

Labels: General2007 Tutorials Reference2010Tips, Reference

A look see

"Using FontList, you can change the predefined sample text, exclude seldom used fonts from the list and change the path for the HTML file.

In your browser, you can change the style of a font and zoom in on a font. You can also view the character map of a font. And, for some, maybe the most important feature, you can create a print out of all your fonts.

Labels: Addin, Documents, Fonts, Formatting, General, Macros, Reference, Tips

Copy/Paste formatting in Word, PowerPoint or Excel

Labels: Customize, Documents, General, Reference, Tips, Tutorials

Demo tutorial

You can control when Word decides to break for a new page.

Ctrl+Enter is the keyboard shortcut, but there are a number of variations.

This MS link has both Demos and text tutorials.
Page breaks

BTW; a merged document is made up of Section breaks, not Page breaks.

For ease of printing, Replace ^b with ^m



See all Topics word

Labels: Customize, Documents, Formatting, General, Reference, Tips