Monday, August 22, 2016

Notes from Word

Import it all


One technique that can be used when preparing a PowerPoint show, is to import material from an existing Word Outline.

If the Word document is formatted with Heading styles, Heading 1 will become a new slide and the subsequent headings, 1 through 6 will become bullet points on the slide.

It may be desirable to prepare notes for each slide while developing the Word outline. Notes don't appear on the slide, they are placed on a separate page that can be printed out for the speaker or handed out to the audience.

Bill Dilworth has written a macro that moves information that has been formatted, say at Heading 6, and places it on the notes page:

"This macro outline allows the user to use Word's "Send To PowerPoint" feature, then run this macro to get notes from MS Word to PowerPoint as notes. The macro allows you to set the text level you want to become the notes."


Word Outline to Notes Page in PowerPoint


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Thursday, August 18, 2016

Change Insert Picture Target

File location


If you would like to specify the folder Word will default to when you go to Inset>Picture:
  1. From the Tools menu, click Options.

  2. Select the File Locations tab.

  3. Select ClipArt Pictures from the File Types list.

  4. Click the Modify button.

  5. Navigate to the folder you want Word to default to.

  6. Click OK. OK.


In 2007-10, you'll find the entry by
  1. Click on the Office logo

  2. Go to Word Options>Advanced

  3. Scroll down to General

  4. Click the File Locations button



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Saturday, August 13, 2016

Stencils are Digital Stencils

Make your own


If you have a document; such as a report or reoccurring newsletter, one way to reduce the production time is to create a template.

These preformatted, boiler plated documents can then be fleshed out without having to reinvent the sardine.

Here are some tutorials to help you along:

AddBalance.com
Template Basics

About.com
Word Templates


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Friday, August 12, 2016

Sparklines

Quick graphic reinforcement


A graph or chart can give the reader a visual representation of a great deal of data. Concepts or results can be more easily grasped by a well formatted graphic.

Charts, usually, take up more space in a document than is absolutely required.

Edward Tufte has come up with the concept of Sparklines (Sparklines:Intense, Word-sized Graphics)
.
These are small graphs about the same height and width as common words. They are not out of place in the text of a document.

Sparklines give the reader a snapshot of the data that quickly supports the material being discussed.



See:
Sparklines Tutorial

Bisantz Sparklines



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Wednesday, August 10, 2016

Hidden Macro Names and SHortcuts

Revealed


Word has built in macros to perform routine actions such as using the Format Painter to copy formatting.

Rather than trying to guess the name or look up the shortcut keys, use this seldom mentioned trick to find toolbar macro names.

Press the three key combination of Ctrl, Alt, and + (the plus sign on the Numbers keypad).

The mouse pointer changes to a 4-leaf clover.

Click on a toolbar icon. Word will display a form revealing the macro name and the assigned shortcuts.



(It works the same way in 2007+)


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Sunday, August 07, 2016

Password Background

Unencrypted

Alan Myrvold has written a background article on how Office handles passwords and what password strength means.

"Word, Excel, and PowerPoint have been able to password protect documents for several versions by setting the 'password to open'. What we felt could be improved was the ability to enforce password strength rules, similar to what may be required when logging into your computer at work."






Enabling password rules for Office 2010+


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Thursday, August 04, 2016

REDUCE MISSPELLLINGS

You might be missing typos in tables

If you've ever found typos in a table or list that you're positive you remember spell checking, chances are that the typos are in words that are purposely skipped during the spell check.

By default, SpellChecker ignores words that are all upper-case or that have numbers in them. In most cases, this is probably fine. However, especially with purchased data, you'll occasionally come across tables where everything is capitalized.

Fortunately, you can change the way SpellChecker works so that all words are included.

To do so, run the SpellChecker on a data selection that will cause the Spelling dialog box to be displayed.

Then, click the Options button and clear the Words In UPPERCASE and Words With Numbers check boxes.

Finally, click OK and then Cancel.


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Wednesday, August 03, 2016

Find the Word

And Replace


Word has one of the most complete and malleable Find/Replace systems of any application.
Here is a 26 page report on how to use it from Editorium.com.
While your there, sign up for the free newsletter.

Advanced Find and Replace for Microsoft Word

"One of Word's most powerful features, especially for editing, is Find and Replace using wildcards and character codes. This free tutorial (a Word document) will take you step by step through what you need to know. If you don't download anything else here, be sure to get this--and work your way through it. It's well worth the effort."


Editorium.com/Freebies


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