Sunday, April 24, 2016

Protected Spell Checker

Correct the protected

Unfortunately, Word's protection feature disables a huge number of important functions, even if you only protect a single section of a document.

Besides the spellchecker, many other items on the View, Insert, Format, Tools and Table menus are disabled, as well as most items on the Drawing, Database, Visual Basic and Picture toolbars.

This MS Word MVP FAQ Site article lays out the steps needed to

Enable the spellchecker in a protected document.

One of the important elements is "NoReset=True". The act of removing and then re-protecting a document will reset the data without this line.

In Office 2007+ Protection is found on the Review tab:

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Monday, April 18, 2016

May I Comment on Your Balloon?

Markup stuff

How to turn off balloons for comments and track changes in Word.

This article describes how to turn off the balloons that appear for comments and track changes in the right side margin of your Microsoft Word 2002 or Microsoft Office Word 2003 document.

To turn off or hide the balloons for comments and track changes in the right side margin of a Microsoft Word document, follow these steps:
  1. On the Tools menu, click Options.
  2. On the Track Changes tab, do one of the following: In Word 2003, change the Use Balloons (Print and Web Layout) box to Never.
    • In Word 2002, click to clear the Use Balloons in Print and Web Layout check box.
  3. Click OK to close the Options dialog box.
Note This process only hides the balloons for comments and track changes. These steps do not remove any changes.

Frequently Asked Questions About Comments
Using Tracking and Reviewing Features in Microsoft Word

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Sunday, April 17, 2016

Monday, April 11, 2016

Save Clean Document

Protect your layout

Sometimes a Word document does not open as well laid out as you intended.

The page numbers may be off (the numbers may be repeated).

Formatting marks may be displayed (not a big thing, but not neat).

This can happen if:

  • You open the document from a Microsoft Outlook e-mail attachment.
  • The Allow starting in Reading Layout option is turned on in Word.
  • The table of contents in the document is three or more pages long.
  • The document was saved in the page layout view.
Microsoft offers these suggestions to prepare your baby for its best look. When you send a Word document as an e-mail attachment, make sure that you save the document in normal view before you send the document. Turn off reading layout view
  1. Start Word.
  2. On the Tools menu, click Options.
  3. Click the General tab, click to clear the Allow starting in Reading Layout check box, and then click OK.
Turn off all formatting marks
  1. Start Word.
  2. On the Tools menu, click Options.
  3. Click the View tab, click to deselect the All check box under Formatting marks, and then click OK.
Manually update all the page numbers
  1. Open the Word document.
  2. Select the table of contents in the document, and then press F9 to update all the page numbers.
The page numbers in the TOC are incorrectly displayed

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Thursday, April 07, 2016

Plain Numbers

I'd Like to Make It Clear

Plain Figures is a method of transforming statistical and financial data into figures, tables and graphs that people readily understand.

Have you ever:
  • squinted your eyes trying to see the numbers in a PowerPoint presentation?

  • scratched your head at a charity leaflet with an indecipherable pie chart titled 'Where your donation goes' ... and set it aside?

  • missed discussion at a meeting because you were busy trying to figure out the figures?

  • put aside a graph or table, thinking "I'm not good with numbers."?

Then you know how important the clear display of numerical information can be. Common problems People have trouble using numerical information for many reasons. Most commonly, authors don't know:
  • what to include: when unsure what numbers are important, people frequently display them all, overpowering the reader with irrelevance.

  • which format to use: the choice between text and table, table and chart, bar and pie.

  • how to use the technology effectively: computer software generates graphs easily, but the results hide your point behind incomprehensible chartjunk.

  • how to explain the information: selecting the right words for titles, columns and captions.

Plain Figures is a partnership between Sally Bigwood, located in Wakefield, Yorkshire, UK, and Melissa Spore, who divides her time between Toronto and Saskatoon, Canada. Sally and Melissa are sisters and both have dual citizenship in the United States.

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Monday, April 04, 2016

Echo Document Data

Enter once — use again

Enter data in one place in a document and have it repeated elsewhere.

There comes the time when you need to enter a clients name at the beginning of a document and you know that it will be repeated again many other places.

Greg Maxey has collected a number of ways to make the task easier.

Repeating Data

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