Friday, July 29, 2016

Spell Check On

Spell check off


You can run Spelling and Grammar checking in Word by clicking on the ABC icon on the Standard toolbar (it's on the Review ribbon in Word 2007), going to Tools> Spelling and Grammar, or just hitting the F7 key.

As you go through the document, you may find areas that you would like to correct. You don't have to close the Spell checker, just click into the document, make the changes and click Resume in the Spell checker dialog box.

You can also flip focus to the document with Ctrl+Tab.
Then go back to checking with Resume.


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Thursday, July 21, 2016

Color News

A multidiscipline subject


Here is a study about how color effects a reader's choice of concentration.

It was intended for newspaper publishers, but the same knowledge can be used in Web design, PowerPoint, or any other reporting application. Word and Excel will also benefit.

Color, Contrast, and Dimension in News Design

Color Project

The Poynter Institute is a school for journalists, future journalists, and teachers of journalists.
Poynter.org


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Monday, July 11, 2016

Change Code to Comments

Fast solution


When you're testing procedures, you can temporarily convert a block of VBA code to comments that will be ignored during a trial run.

Doing so manually by inserting an apostrophe before each line of code can be a real chore.

To simplify this task,
  1. Open any module in the Visual Basic Editor (VBE)
  2. Choose View >Toolbars>Edit from the menu bar to display the Edit toolbar.
  3. Select the lines of code that you want to turn into comments.
  4. Click the Comment Block button on the Edit toolbar (it's the sixth button in from the right end of the toolbar).
Each line of the selected code is now preceded with an apostrophe. To convert the comments back to executable code, select the appropriate lines and click the Uncomment Block button, which is immediately to the right of the Comment Block button.


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Wednesday, July 06, 2016

Thumbnail Views

Little pages


The Thumbnail view can be used to see the layout of a page or to jump from one page to another.

With Word 2003 and 2007, Thumbnail views are available in Normal, Print Layout, Outline, and Reading Layout views. Go to View>Thumbnails to display the Thumbnail pane to the left of your document. In 2007+ go to View>Navigation tab>Show.

Thumbnail versions of your document will appear in a new pane to the left of your current document. Click on a thumbnail page and Word 2003/7 will automatically jump to the selected page.




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Friday, July 01, 2016

Calculation Tool in Word

Select and Add


In Excel an instant answer is displayed on the Status bar, when a series of numbers is selected.

If you would like to calculate lists or columns of numbers in Word, look at ToolsCalculate. It will display the answer AND let you paste the result in your document.

ToolsCalculate can be added to a menu or tool bar. Pre-2007, it is available through Tools>Customize.
  1. On the Commands tab, select All Commands in the Category list, then scroll down the Commands list until you find ToolsCalculate.

  2. Drag it to the menu bar and hover the mouse over "Tools" until the Tools menu drops down.

  3. Drop Tools Calculate somewhere on the menu or drop it on a toolbar.

  4. Close the Customize box.
For directions see:
MVPS.org FAQ
  1. Type the numbers you want to calculate, along with the appropriate mathematical operators.

    Word can calculate numbers in a line, in a column or row in a table, or in a column separated from other columns with tabs. Word can also calculate numbers interspersed throughout the text in one or more paragraphs if you include a space on either side of each number.

  2. Select the numbers and operators.

  3. From the Tools menu, choose Calculate.

    Word calculates the result and displays it for a few seconds in the status bar. The result is stored on the Clipboard.

  4. To insert the result into your document, position the insertion point and choose Paste from the Edit menu (CTRL+V) or click the Paste button on the Toolbar.
This is left over from the halcyon days of Word 2.0 when Woody Leonard and Ed Bott were but children.


In 2007-10+,
  1. Click the Office logo
  2. Go to Word Options on the bottom of the box.
  3. Go to Customize.
  4. Select All Commands and find Calculate.
The Calculate icon will now appear on the Quick Access toolbar.




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