Wednesday, December 31, 2014

Curly Quotes be gone

Stop them up front


Word, by default, uses curly (“ ”) rather than straight quotes(" ").

Here's an article that shows how to go into Word options and turn this Auto feature off.

Next we need to turn off Moe and Larry




Curly quotes


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Wednesday, December 17, 2014

Migrate to Word 2007+

Move the parts.


If you've been having trouble with converting to Word 2007+, this might help.

This topic discusses migration considerations for Microsoft Office Word 2007+, including:

  • Migrating files to the new file format

  • Migrating AutoText entries

  • Migrating customizations

  • Migrating Add-ins

  • Migrating AutoCorrect entries

  • Migrating the data key
Microsoft - Migration considerations

Changes in Office 2013


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Thursday, December 11, 2014

Font Lister

A look see


I haven't seen, lately, how many fonts you can have on a machine, but I know it's a lot more than earlier versions.

Here is a free download that will create an HTML file that will show all the fonts installed on your computer.

"Using FontList, you can change the predefined sample text, exclude seldom used fonts from the list and change the path for the HTML file.

In your browser, you can change the style of a font and zoom in on a font. You can also view the character map of a font. And, for some, maybe the most important feature, you can create a print out of all your fonts.




FontList


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Tuesday, December 09, 2014

Match Format Paste

Copy/Paste formatting in Word, PowerPoint or Excel



When you copy information from a Web page or another document, the formatting will also be copied.

To match the formatting of the target document, copy the text and place the cursor where you want to insert the copy.

Then, go to Edit>Paste Special, and select the Unformatted Text option.
(Click the arrow under Paste in the Clipboard group on the Home tab in 2007+)

The clipboard text will be pasted to match the target.

Another way when using Word 2002 + is to click on the "Smart icon" that appears at
the lower right corner of the pasted text. You can then choose to keep the original formatting, match the destination formatting, keep text only, or apply a new style.

An additional way to transfer just the formatting between documents is to highlight the text with the formatting you wish to copy and then hold down the Ctrl key and the Shift key and press the C key (Ctrl+Shift+C). Release the keys. Select the text you want to have formatted. Hold down the Ctrl key and the Shift key and press the V key (Ctrl+Shift+V). Only the formatting is copied, not the text.
In Excel use Edit>Paste Special and select the "Formats" option.


What's So Special About "Paste Special"? Video

Paste Special can also be used with graphics.

You can change Word's default behavior; choose whether to paste Inline or Floating.

Microsoft Word MVPS FAQ


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Sunday, November 23, 2014

Page Breaks

Demo tutorial


You can control when Word decides to break for a new page.
Ctrl+Enter is the keyboard shortcut, but there are a number of variations.

This MS link has both Demos and text tutorials.
Page breaks

BTW, a merged document is made up of Section breaks, not Page breaks.

For ease of printing, Replace ^b with ^m


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Friday, November 21, 2014

Word News (Still)

Here's another good newsletter



Editorium
Jack M. Lyon, a book editor who got tired of working the hard way and started creating programs to automate editing tasks in Microsoft Word. He's been editing more than twenty years and started working on the computer in 1985.
(Unfortunately has not published recently, but still full of good information)


A few back issues of Editorium Update arranged chronologically:

  • Deleting Unused Styles
  • Pasting Tracked Revisions
  • Indexing with a Two-Column Concordance
  • Fancy Sorting
  • Editing by Concordance
  • Making a Concordance
  • Numbers by Chicago
  • Fixing Typos Automatically
And more.


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Saturday, November 15, 2014

Office VBA Tricks

Video + Free code


"Learn tips and use sample code for several Office applications. These tips can help you to be more productive and can also be a starting point for developing your own tools, utilities and techniques."

  • Update Word Document Statistics in the Title Bar
  • Create Outlook Rules Programmatically
  • Delete Repeated Text Throughout a Word Document
  • Run Macros Based on the Value of One or More Excel Spreadsheet Cells
  • Disable Related Controls on a PowerPoint Slide After a User Clicks an Input Control
  • Display Reminder Information When a User Opens an Office Document
  • Synchronize an Access Main Form to a Subform and Vice Versa
  • Log Worksheet Changes to an XML File
  • Merge Body Text from Multiple Outlook E-mail Messages to a Word Document
  • Use the Office Assistant as an Alternative to Displaying and Retrieving User Input
Ten Tips for Office VBA Developers

VBA Tips & Tricks

Getting Started with VBA in Office 2010

Download Office 2013 VBA Documentation


(VBA is VBA and is, in most cases, usable in all versions of Office)


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Saturday, November 08, 2014

Drawing Canvas

More than I want


The Draw layer has been around since about Word 97, but it has not been as intrusive as it is in Word 2002+.

Try to place an AutoShape on a page and the Drawing Canvas pops up by default.

To turn off this feature, go to:
Tools>Options.
On the General tab, remove the check mark from
"Automatically create drawing canvas when inserting AutoShapes"

To just dismiss it each time, choose your AutoShape and then touch the Delete or Esc key before drawing the object.

Here's some more information.


Knowledge Base
General Information About Floating Objects
(a discussion of Word's floating objects and layers)

As I understand it, the Drawing canvas is not really a new layer. The following illustration shows the classic layers. It is from the Knowledge base article:
How to Place Text over a Graphic


___________________
/                   /
/   <SURFACE OF     /
/       PAPER>      /
/                   /  /
Front drawing layer  -------------------  /
MAIN TEXT LAYER  =================== / /
Back drawing layer  -------------------/ / /
/ /
Front drawing layer  -------------------/ /
(Header/footer) BOTTOM TEXT LAYER  =================== /
Back drawing layer  -------------------/



You can dump the layer in 2007 in the Office button Word Option equivalent of Tools>Options:



Smart Art 2013


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Thursday, November 06, 2014

Keyboard Alt Codes

Quick inserts


Here is a collection of Alt codes. There is also a free download that you can post near your computer.

  • Alt Codes for Letters with Accents for Languages
  • Alt Codes for Bullets, Symbols and Other Special Characters
  • Alt Codes for Mathematical Symbols - Symbols used in Mathematics
  • Alt Codes for Currency Symbols
  • Alt Codes for Drawing
  • Alt Codes for Characters from the Greek Alphabet
  • Alt Codes for "Additional" Letters particularly for Nordic / Scandanavian Languages
  • Alt Codes for Spanish
  • Intellectual Property Right symbols.
  • Alt Codes for Arrows
  • Alt Codes for Punctuation and Editing
  • Alt Codes in Computer Programming
Alt Codes


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Thursday, October 09, 2014

Single Space +

2007+ gives you more than you ask for


This quote from The Microsoft Office Word Team's Blog explains their thinking behind making line spacing "looser" in 2007 than it was earlier.


"(A) lesson here for me is that lots of people seem to think of Word as a typewriter (remember typewriters?). There are many examples of this, in the way people construct a table of contents for their Word documents, use the TAB key to align columns, and the way they always hit ENTER twice after typing each paragraph (for those who are fans of extra space between paragraphs).

Many, many of the feedback comments on the line-spacing issue had to do with wanting "single spacing." But, of course the line spacing in the new template is single spacing. It's just that it's a little bit "more" than single spacing used to be: 1.15, instead of 1.0.

But what is 1.0? You might think that if you're using an 11-point font that line spacing of 1.0 would be 11 points. But if you lay out paragraphs that way - depending on the font you're using - the parts that stick below one line will crash into the parts that stick up from the line below. You need to allow some extra space between lines.

In a former life when I set type on a Compugraphic phototypesetting machine, the convention we used was about 20% extra space, so we'd set 10-point type on a 12-point line. Larger fonts demanded more breathing room. This was at a newspaper, so we spaced things a bit tighter than you'd expect to see in, say, a report or a brochure (or, dare I say a professional looking document).

What does single spacing really mean anyway?



How to fix it:
Default line spacing in Word 2007 differ from earlier versions of Word


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Saturday, October 04, 2014

2003-07-10-13 Compatibility

Exchange the future and the past


"Microsoft has added new file formats to Microsoft Office Word, Excel, and PowerPoint 2007+. To help ensure that you can exchange documents between Microsoft Office releases, Microsoft has developed a Compatibility Pack for the Office Word, Office Excel, and Office PowerPoint 2007+ File Formats"

Use earlier versions of Excel, PowerPoint, and Word to open and save files from 2007-13 Office programs

Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint


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Friday, October 03, 2014

Tab Leaders

You can lead a tab to ...........


Setting Tab Leaders in Word

Fred Smith.........................$44.59

This makes your list easier to read

  1. Select the line on which you want to create a tab

  2. Click on the Format menu and click on the Tabs menu item
    (you will see the Tabs dialog box)

  3. In the Tab Stop Position field enter the distance to the last column: 5", 6" or what ever is appropriate

  4. Then select the tab alignment; Decimal, Right, Center or Left

  5. Select the type of leader to use

  6. Click Set and then OK
Enter the name, or first entry, and then touch the Tab key. Word will automatically enter as many leading characters as required. When you can type the amount, it will be aligned on the decimal or any other alignment you might have chosen.
Here's what it looks like in Word 2007+:



Also:

About.com:
Creating Tab Leader Lines


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Monday, September 22, 2014

First Look at Word 2007-2013

We all have to start somewhere


Here is a 30 minute course:

After completing this course you will be able to:

  • Create and save a document.
  • Accept or reject suggested revisions for spelling and grammar as you type.
  • Change page margins.
  • Adjust spacing by deleting any extra spaces between words or extra lines between paragraphs.
Create your first document in Word

First look at Word 2010

First Look at Word 2013


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Thursday, September 18, 2014

Function Toolbar

F what?



In Word 2007+, you can see the shortcut keys by pressing the ALT key.

Word (2002-2003) has a rarely seen "toolbar" that lets you use your mouse to perform function key actions. In addition, when you press Shift you'll see what the Shift + function key combinations do, press Ctrl and you'll see those shortcuts, and so on.

The toolbar is automatically placed at the bottom of the screen (underneath the document area; right above the status bar); like any toolbar, you can drag it and dock to it any side of the screen, or let it float. To display the Function Key Display toolbar:

  1. Go to Tools>Customize.
  2. Select the Toolbars tab, then check Function Key Display
  3. Click the Close button.
Press the Ctrl, Alt, or Shift keys to see the toolbar buttons (shortcut hints) change. Click on the buttons and the appropriate action will be performed.

See:
Allen Wyatt's Word Tips


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Thursday, September 11, 2014

Foxy or Ipsum

=rand(p,s)


In Word 2007+, =rand() produces a selection from the Help file.

=lorem() displays:


Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.
Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.
Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci.


If you want some history, try Lipsum.com



Pre 2007:

To insert practice text in the document, type:
=rand()
and hit the ENTER key.

The whole equation would be:
=rand(p,s)
"p"is for p>aragraphs. "s" is for s>entences.

=rand(2,3)
would produce 2 paragraphs containing 3 sentences each.


It is said that:

The Italian edition of Microsoft Word 2000 produces:
"Cantami o Diva del pelide Achille l'ira funesta."

This is the first line of the Italian translation of Homer's Iliad.

In Spanish it's:
"El veloz murciélago hindú comía feliz cardillo y kiwi."

"The quick Hindu bat ate happy golden thistle and kiwi."

In French it's:
"Servez à ce monsieur une bière et des kiwis."

"Serve this gentleman a beer and some kiwis."

Other Panagrams

Choose Your Ipsum


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Friday, September 05, 2014

Task Panes

VBA at your own risk



From the MVPS.org site:

Word's Task Panes VBA Reference
The Mother of All Task Pane articles
By Steve Hudson

"Task Panes display within a Work Pane's area. A Work Pane is created by the combination of two objects. These objects are shrouded in misery and thwart most attempts to play with them. The whole area is hidden away from the Kill Cursor invoked with CTRL+ALT+-, which changes to a hand when waved over a Work Pane.
Functions are hidden away from the macro recorder. To make it easier, if it is not in this reference, it is hidden. It is like when a spy is caught and the government disavows all knowledge of their actions.
The Task Panes are spies from Microsoft that are known to only a few objects, in these versions of Office anyway.

Warning
The author gleefully notes at this point that the human race has enough intelligence to get itself into cauldrons of boiling water that it cannot climb out of and that means you and me both!
If you like to be ultra-safe, stay away from this reference and wait for MS to hand over full functionality. You will end up crashing Word many times and you can really damage your user interface."

(Ctrl+Alt+-, can be used to remove an item from a menu. Type the shortcut and then click on a menu item)


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Monday, September 01, 2014

Some Issues in Word

A collection of hows


Here are a few:




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Wednesday, August 27, 2014

Compare - Combine

Changes in '07


For a number of reasons, including collaboration, documents need to be reconciled. A resultant or master document must be distilled from different versions.

Here are some directions:

Compare - Combine

Comparing and Combining Documents

Back in the old days of 2003, you could save "versions" of documents. That's gone:
Bye-Bye Versions


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Friday, August 15, 2014

Resume Writing

Get a Job



There are a number of templates installed in Word that will help in creating a good looking resume.
Get started on your job hunt with Word templates

Here are some suggestions about what a resume should look like:

About.com
Resume and Cover Letter Guide

The Riley Guide:
Prepare Your Resume for Emailing or Posting on the Internet


Want to work for Microsoft?

Microsoft's Zoe Goldring and Gretchen Ledgard:
What is it like to interview at Microsoft?

Chris Sells:
Interviewing at Microsoft

Blog:
Technical Careers@Microsoft


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Thursday, August 14, 2014

Insert Line Breaks With Code

Label Captions


If you've ever needed to insert line breaks in a message box prompt, you most likely built a string that incorporated a line feed or carriage return character. Unfortunately, label objects aren't as forgiving when it comes to using these characters.

If you're setting a label's Caption property with code, you'll find that the special control characters are interpreted as squares, since they're otherwise un-displayable.
To successfully insert a line break in a label caption, you need to include both a line feed character and a carriage return character, entered consecutively.

To do so, you can use the Chr() function, such as:

Me.Label1.Caption = "Line 1" & _
Chr(13) & Chr(10) & "Line 2"

However, you can also simplify your code using an built-in constant:
Me.Label1.Caption = "Line 1" & vbCrLf & "Line 2"



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Monday, August 11, 2014

Office Art

2007+ choices


Office 2007+ uses OfficeArt to format text boxes, graphics and pictures.

It's available in Word, Excel , and PowerPoint, but it is most active in PowerPoint and Excel.

Here's a description:

Office PPT Art



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Sunday, August 10, 2014

Bad Typography

Ugly when you look close


"From the company that popularized Arial, here are three examples of bad typography in Microsoft Word.
Bad typesetting in Word finds its way into résumés, business plans, research papers, government documents, even published books.
These small inconsistencies and imperfections may be un-noticeable in small doses, but paragraph-after-paragraph they stack up-resulting in ugly, visually in-cohesive documents.
Word isn’t for professional typography work, but that's no excuse for these typography sins.

Arial:



Garamond



Here's one that shows it can be done right:

BatangChe





Examples of Bad Typography


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