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  Web http://www.klippert.com


  Thursday, July 30, 2009 – Permalink –

Protected Spell Checker

Correct the protected


Unfortunately, Word's protection feature disables a huge number of important functions, even if you only protect a single section of a document.

Besides the spellchecker, many other items on the View, Insert, Format, Tools and Table menus are disabled, as well as most items on the Drawing, Database, Visual Basic and Picture toolbars.

This MS Word MVP FAQ Site article lays out the steps needed to

Enable the spellchecker in a protected document.

One of the important elements is "NoReset=True". The act of removing and then re-protecting a document will reset the data without this line.



In Office 2007 Protection is found on the Review tab:





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<Doug Klippert@ 3:03 AM

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  Friday, July 24, 2009 – Permalink –

May I Comment on Your Balloon?

Markup stuff


How to turn off balloons for comments and track changes in Word.

This article describes how to turn off the balloons that appear for comments and track changes in the right side margin of your Microsoft Word 2002 or Microsoft Office Word 2003 document.

To turn off or hide the balloons for comments and track changes in the right side margin of a Microsoft Word document, follow these steps:
  1. On the Tools menu, click Options.
  2. On the Track Changes tab, do one of the following:
    • In Word 2003, change the Use Balloons (Print and Web Layout) box to Never.
    • In Word 2002, click to clear the Use Balloons in Print and Web Layout check box.
  3. Click OK to close the Options dialog box.
Note This process only hides the balloons for comments and track changes. These steps do not remove any changes.

Frequently Asked Questions About Comments Using Tracking and Reviewing Features in Microsoft Word 2002/XP Tutorial
In 2007:






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<Doug Klippert@ 3:29 AM

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  Friday, July 17, 2009 – Permalink –

Save Clean Document

Protect your layout


Sometimes a Word document does not open as well laid out as you intended.

The page numbers may be off (the numbers may be repeated).

Formatting marks may be displayed (not a big thing, but not neat).

This can happen if:

  • You open the document from a Microsoft Outlook e-mail attachment.
  • The Allow starting in Reading Layout option is turned on in Word.
  • The table of contents in the document is three or more pages long.
  • The document was saved in the page layout view.
Microsoft offers these suggestions to prepare your baby for its best look. When you send a Word document as an e-mail attachment, make sure that you save the document in normal view before you send the document. Turn off reading layout view
  1. Start Word.
  2. On the Tools menu, click Options.
  3. Click the General tab, click to clear the Allow starting in Reading Layout check box, and then click OK.
Turn off all formatting marks
  1. Start Word.
  2. On the Tools menu, click Options.
  3. Click the View tab, click to deselect the All check box under Formatting marks, and then click OK.
Manually update all the page numbers
  1. Open the Word document.
  2. Select the table of contents in the document, and then press F9 to update all the page numbers.
Support.Microsoft.com
The page numbers in the TOC are incorrectly displayed




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<Doug Klippert@ 3:47 AM

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  Wednesday, July 15, 2009 – Permalink –

Restore Defaults

Office 2003 redo


To reset the original settings in Office 2003, follow these steps.
Make sure that you back up your files before you follow these steps.
  1. 1. Start any Office 2003 program.
  2. On Help menu, click Detect and Repair.



  3. Click to select the Discard my customized settings and restore default settings check box, and then click Start.
  4. Quit the application, and then click Ignore.
  5. Click OK when you receive the following message:
    Reset of setting to default succeed.

Microsoft Office Diagnostics in 2007 replaces Diagnose and Repair:

Howtogeek.com




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<Doug Klippert@ 3:29 AM

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  Sunday, July 12, 2009 – Permalink –

Plain Numbers

I'd Like to Make It Clear


Plain Figures is a method of transforming statistical and financial data into figures, tables and graphs that people readily understand.

Have you ever:
  • squinted your eyes trying to see the numbers in a PowerPoint presentation?

  • scratched your head at a charity leaflet with an indecipherable pie chart titled 'Where your donation goes' ... and set it aside?

  • missed discussion at a meeting because you were busy trying to figure out the figures?

  • put aside a graph or table, thinking "I'm not good with numbers."?

Then you know how important the clear display of numerical information can be. Common problems People have trouble using numerical information for many reasons. Most commonly, authors don't know:
  • what to include: when unsure what numbers are important, people frequently display them all, overpowering the reader with irrelevance.

  • which format to use: the choice between text and table, table and chart, bar and pie.

  • how to use the technology effectively: computer software generates graphs easily, but the results hide your point behind incomprehensible chartjunk.

  • how to explain the information: selecting the right words for titles, columns and captions.

Plain Figures is a partnership between Sally Bigwood, located in Wakefield, Yorkshire, UK, and Melissa Spore, who divides her time between Toronto and Saskatoon, Canada. Sally and Melissa are sisters and both have dual citizenship in the United States. PlainFigures.com See all Topics

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<Doug Klippert@ 3:02 AM

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  Thursday, July 09, 2009 – Permalink –

Echo Document Data

Enter once — use again


Enter data in one place in a document and have it repeated elsewhere.

There comes the time when you need to enter a clients name at the beginning of a document and you know that it will be repeated again many other places.

Greg Maxey has collected a number of ways to make the task easier.


Repeating Data





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<Doug Klippert@ 3:55 AM

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  Wednesday, July 01, 2009 – Permalink –

Word Converters

Pick a flavor


There are fewer word processing formats to worry about than there used to be.
For those that remain, MS Word provides "translators" or converters.

The following file formats are built into Word.
  • Web page
  • Web page, Filtered
  • Web Archive
  • Plain Text
  • Encoded Text
  • Rich Text Format (RTF)
  • XML
  • Recover Text (import only)
The following text converters are set to the Run from My Computer installation state.
  • Word 97-2003 & 6.0/95 RTF Converter
  • Recover Text Converter
  • Word 97 for Windows/Word 98 Macintosh
The following text converters are set to the Installed on First Use installation state
  • WordPerfect 6.x Converter
  • WordPerfect 5.x Converter
  • Microsoft Works for Windows 7.0
Support.Microsoft.com
Description of the text converters that are available with Word 2003

Additional text converters and image filters are available in the Microsoft Office File Converter Pack< See all Topics

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<Doug Klippert@ 3:49 AM

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