Accessibility Shortcuts

Several resources are available to help increase speed and effectiveness for keyboard users. Here are keyboard shortcuts for leading Microsoft products that help save time and effort and provide an essential tool for some people with mobility impairments.

• Internet Explorer 7/6/5/4
  
• Office (2007/2003/XP/2002/2000/97)
  
• PhotoDraw
  
• PowerPoint
  
• Producer
  
• Publisher
  
• Windows (Vista/2003/XP/2000/98/ME/NT)
  
• Windows Media Player
  
• Windows Movie Maker
  
• Windows XP Media Center Edition 2005

Labels: Shortcuts

One big page

Noncontiguous pages

Type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range. For example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8

A range of pages within a section

Type p page number s section number. For example, to print pages 5 through 7 in section 3, type p5s3-p7s3

An entire section

Type s section number. For example, type s3

Noncontiguous sections

Type the section numbers with commas between them. For example, type s3,s5

A range of pages across sections

Type a range of page numbers and the sections that contain them with a hyphen between the starting and ending numbers in the range. For example, type p2s2-p3s5

Labels: Merge, Printing

Remember it the way you want to

"Most communities in the fifties had small town print shops that doubled as printers of local news and advertising papers. These printers could not afford graphic artists so they used stock clipart supplied by large companies who distributed common graphics for use in advertising sections of the papers. They were provided for the printer in lots of categories to meet any advertiser's needs."

Labels: Graphics

Different picture to every letter in a mail merge

1. Open the Excel worksheet that you use as the mail merge data source.
   
   
2. Insert a new column that has a column heading such as Picture.
   
   
3. For each row of the Excel worksheet, insert in the Picture column the path and the file name of the picture that you want to use for that record of the data source. Additionally, enclose the path and the file name in quotation marks (").
   
   For example, copy the path and the file name of the picture in Windows Explorer. Then, paste the path and file name into the Excel worksheet.
   
   Note The path and the file name of each picture in the Picture column will appear similar to the following example:
   
   "C:\Documents and Settings\username\My Documents\My Pictures\foldername\filename.jpg"
   
   
4. On the Edit menu, click Replace. Then, replace each instance of a single slash mark (\) with double slash marks (\\) in each path.
   
   For example, each path should now look similar to the following example:
   
   "C:\\Documents and Settings\\username\\My Documents\\My Pictures\\foldername\\filename.jpg"
   
   
5. Save and then close the Excel worksheet. Then, quit Excel.
   

1. Open the mail merge main document.
   
   
2. If the Excel data source is not attached, attach the data source. To do this, go to Step 3 of 6 in the Mail Merge task pane. Click Browse, and then attach the Excel data source.
   
   
3. Click Next: Write your letter.
   
   
4. In the mail merge main document, move the insertion point to the location where you want the picture to appear.
   
   
5. On the Insert menu, click Field.
   
   
6. In the Field dialog box, click IncludePicture under Field names, and then click OK.
   
   Note You may receive the following error message:
   
   Error! Filename not specified
   
   
7. Press ALT+F9 to display the field codes in the mail merge main document. You will see a field that is similar to the following field:
   
   { INCLUDEPICTURE \* MERGEFORMAT }
   
   
8. Move the insertion point into the field immediately following INCLUDEPICTURE.
   
   
9. Press the SPACEBAR, and then click More items on the Mail Merge task pane.
   
   
10. In the Insert Merge Field dialog box, click the picture merge field, such as Picture, and then click Insert.
    
    
11. Click Close to close the Insert Merge Field dialog box.
    
    The INCLUDEPICTURE field should now look similar to the following field:
    
    { INCLUDEPICTURE { MERGEFIELD "Picture" } \* MERGEFORMAT }
    
    
12. Press ALT+F9 to hide the field codes in the mail merge main
    
    
    
13. Click Next: Preview your letters.
    
    
    
14. Click Next: Complete the merge.
    
    
15. In the Mail Merge task pane, click Edit individual letters.
    
    
16. In the Merge to New Document dialog box, click OK.
    
    
17. On the Edit menu in the merged document, click Select All.
    
    
18. Press F9 to update the fields in the merged document.
    (Word mail merges are not dynamic)
    
    
19. To print your letters from the merged document, click Print on the File menu. Each printed letter will contain the picture that you specified in the Excel data source.

Labels: Merge

Collection of Word explanations

For new users of Microsoft Word

Basic concepts - Introduction

Styles in Microsoft Word

Tips for understanding styles

Formatting

How the Styles and Formatting pane works

Numbering, Bullets, Headings, Outlines

How to control bullets

Templates

What is the relationship between a Word document and its template?

Layout

How to keep a figure on the same page as its caption

Sharing Microsoft Word documents

What happens when I send my document to someone else?

Labels: General, Tips, Tutorials

Sprinkle carefully

• Display clip-related toolbars
  
• Customizing your clip art
  
• Cropping
  
• Sizing
  
• Adding text wrapping
  
• Blurring
  
• Rotating and flipping
  
• Adding a drop shadow

Labels: Graphics

Top and bottom

Labels: Documents, General, Tips, View